Xero vs Quickbooks: Best Pick for Small Business 2024

xero accounting vs quickbooks

The first two plan tiers put a limit on billable clients, but not on invoices. The desktop version is installed on a computer, while the online version is accessed through a web browser. QuickBooks Online includes all the components of the desktop version, plus additional features such as more app integrations, a fully functional mobile app and more attractive pricing.

xero accounting vs quickbooks

In this Xero accounting software vs QuickBooks Online comparison, both platforms have their strengths. Xero stands out for its simplicity and ease of use, making it an excellent choice for small businesses or those new to accounting software. Xero or QuickBooks Online (QBO) are popular cloud-based accounting platforms used by businesses of different sizes because they are designed to provide flexibility and accessibility. If ease of use is a top priority for you, QuickBooks emerges as the winner. Its intuitive design and user-friendly features make it an ideal choice for businesses of all sizes. With QuickBooks, you can streamline your accounting processes and focus on what truly matters—growing your business.

Key differences between QuickBooks and Xero

Minimization of errors is another advantage, lowering the risk of inaccuracies that often accompany manual reconciliation. The automation also translates into enhanced financial additional detail on present and future values visibility, providing businesses with accurate and up-to-date information for faster decision-making. Offers 800+ app integrations for businesses, with a lot of free services.

xero accounting vs quickbooks

Both of these small business accounting software options are similarly priced and work in similar ways. Whether you choose Xero or QuickBooks Online, you can expect a user-friendly interface, efficient accounting processes, and valuable financial insights. These cloud-based solutions empower businesses to gain a clear understanding of their financial status and make informed decisions. QuickBooks Online goes beyond just showing data but helps businesses make smart decisions. The platform provides detailed financial reports, offering a clear view of a company’s financial health.


User preference can play a role in which style you prefer, but generally, the more self-explanatory a central navigation screen is, the easier it is for new users to find their way around. Xero is considered a top QuickBooks alternative because of its comparable core features and budget-friendly pricing. To help you determine how both tools stack up, here is a head-to-head comparison chart featuring pricing and other capabilities.

QBO gives you additional options to email reports right within the application, and add notes to your reports. In this post, you have learned the main features of both Xero and Quickbooks and got a deep understanding of Xero vs Quickbooks. Each has a variety of functions to apply to rely on your particular requirements and offerings. Both of the platforms are some of the best Accounting Softwares in the Market. In case you want to transfer your data from Xero or Quickbooks, you can use Hevo to pull data into your data warehouse. On other hand, Time Tracking is included in every QuickBooks Online Subscription, starting with Essentials.

  • The Business category is where you’ll find invoicing, bills to pay, purchase orders, and products and services.
  • Meanwhile, a vertical sidebar can take you to more in-depth dashboards dedicated to topics including Workers, Taxes, and Reports.
  • This means that you’ll need separate reports to see amounts owing to each tax authority when using Xero to track your taxes.
  • We consider this a draw since each program is designed for specific business needs.

Even users with limited accounting knowledge can quickly become comfortable using QuickBooks. While both QuickBooks and Xero offer similar functionalities, the choice ultimately depends on the specific needs and preferences of your business. QuickBooks may be a better fit for businesses seeking a comprehensive and feature-rich solution, particularly those in need of robust payroll management. Both Xero and QBO allow you to save frequently invoiced line items along with their prices and descriptions, to save you time.


The platform is constantly improving, considering user opinions and adjusting to the needs of businesses as they evolve. Xero’s user-friendly interface transforms accounting from something complicated into a smooth and productive experience. Whether you’re a service-based business, a retailer, or a consultancy firm, Xero’s flexibility ensures that its features can be tailored to your specific needs. Furthermore, Xero’s cloud-based nature facilitates scalability, allowing businesses to grow without the constraints of traditional on-premise solutions. Both accounting software solutions have their strengths and are widely used by businesses of all sizes. Let’s dive into the key takeaways to help you make an informed decision.

  • Both platforms make it easy to reconcile bank feed transactions by matching them to transactions in your accounting software.
  • This disappointed us, but not as much as the narrow client payment options available.
  • You can also cancel anytime with QuickBooks, whereas Xero requires a month’s notice of cancellation.
  • A better comparison is the $60 QuickBooks Essentials plan (plus the $45 Core or $80 Premium payroll plans) vs. the $37 Xero Growing plan (paired with the $40 or $80 Gusto plan).
  • Furthermore, both Xero and QuickBooks provide a free Mobile App for managing your accounting on the move, as well as several Third-Party Integration options.

We found the platform’s profitability tools to be highly user-friendly. Your team’s tracked time and expenses power your profitability reports and give you all the necessary information to adjust inputs and minimize costs. This frees up the cash you need to make the timely bulk payments that Xero facilitates. QuickBooks Online, the market-leading accounting software from Intuit, offers “Smarter business tools for the world’s hardest workers”. Smooth integration with other business tools and applications is paramount in the modern business landscape. Assess the compatibility of the accounting software with the tools your business relies on.

Inventory Tracking

Integrates with more than 750 apps and offers live, in-house bookkeeping add-on. Includes audit trails and easy accountant access; has millions of users so your accountant will likely be familiar with it. Xero and QuickBooks have similar pricing, except when it comes to QuickBooks Desktop. The Desktop plan offered by QuickBooks starts at $349.99 per year, goes up to $804 for your first year and renews at $1,340 per year. Then, we award each piece of software a rating out of five for each of these categories to understand how they compare against each other.

With this tool, you can automate invoices on a recurring schedule, track income and expenses and pay multiple vendors at the same time. We evaluated the features, pricing and customer support offered by both QuickBooks and Xero. We also set up trial accounts to get hands-on experience with both products and determine their user-friendliness for ourselves. QuickBooks and Xero are two of the best accounting software options with a range of plans and packages that can work for freelancers, small businesses and large enterprises alike. We researched both tools extensively to help you determine the best one for your company.

The essential guide to set up a company in Ireland, including how to register, choose a legal business structure, costs and much more. All three plans have optional add-ons for an extra cost, such as Payroll from an additional £5 a month. Xero is slightly more expensive than QuickBooks, but it doesn’t have limitations when it comes to users (although the cheaper plan does have some restrictions). You can also cancel anytime with QuickBooks, whereas Xero requires a month’s notice of cancellation. Xero and QuickBooks Online are both user-friendly, streamlined and cloud-based. They both have an app, and pricing based on a monthly subscription model.